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Personnel & Payroll Specialist

Personnel & Payroll Specialist

Be responsible for the monthly payroll processing & personnel administration, contribute to imec HR goals related to personnel and payroll policies.





Imec is the world-leading research and innovation hub in nanoelectronics and digital technologies. The combination of our widely acclaimed leadership in microchip technology and profound software and ICT expertise is what makes us unique. By leveraging our world-class infrastructure and local and global ecosystem of partners across a multitude of industries, we create groundbreaking innovation in application domains such as healthcare, smart cities and mobility, logistics and manufacturing, and energy.

As a trusted partner for companies, start-ups and universities we bring together close to 3,500 brilliant minds from over 70 nationalities. Imec is headquartered in Leuven, Belgium and also has distributed R&D groups at a number of Flemish universities, in the Netherlands, Taiwan, USA, China, and offices in India and Japan. All of these particular traits make imec to be a top-class employer. To strengthen this position as a leading player in our field, we are looking for those passionate talents that make the difference! Currently we are looking for a motivated Personnel and Payroll Specialist.


The job

In a role of Personnel and Payroll Specialist, you will be responsible for the monthly payroll processing & personnel administration for an assigned group of employees (incl. non-residents and shift employees), in compliance with applicable legislation and internal procedures. In order to contribute to the realization of the imec HR goals you will develop, advice on and implement the policies relating to the personnel and payroll matters and you will help to make the strategic decisions on the payroll provider(s)/systems and related processes and procedures.

In this role, your main tasks are:

  • answer the personnel and payroll related queries, support the employee claims and share your expertise with other colleagues,
  • be the focal contact for personal and payroll matters during audits,
  • review & develop your own work processes in the view of the continuous improvement and document them appropriately so that the information is easily retrievable and up-to date,
  • lead/participate in ad-hoc projects (e.g. data transfer to the new HRIS system),
  • be a dedicated “absence” and shift regulations advisor in terms of best practices, benchmarking, legal and payroll aspects and advise on career break, thematic and educational leave legislation and modalities,
  • act as back-up for other Personnel & Payroll colleagues.



You are enthusiastic and reliable and you place the employees in the center of your work. You are able to critically review own processes and coach others to implement the best practices and most efficient solutions. You have at least five years of personnel and payroll administration experience, including shift and non-resident employees as well as the international payroll. Familiarity with SAP is required and any other payroll provider or system acquaintance is an additional asset. In the near future, we are planning to change our HRIS tool and as such, a previous experience in a similar large scale project is a must. Experience in a payroll administration agency (sociaal secretariaat) and/or tax consulting firm is a plus.

You are perfectly bilingual English & Dutch, any other language is appreciated.



In exchange for your talent, passion and expertise, you will join a multicultural and high-tech company, with challenges there for the taking. Our flexible, progressive and informal working environment offers you a range of possibilities to take initiative and show responsibility. This is your opportunity to contribute to the technology that will determine the society of tomorrow. imec supports and guides you in this process; not only with words but with concrete actions. Through imec.academy, 'our corporate university', we are actively investing in the further development of all our employees to assure their technical and personal growth. Your valuable contribution and that of your colleagues make imec a top player in its field. Your energy and commitment are therefore appreciated by means of an attractive and competitive salary with many fringe benefits.



Apply online at www.imec.be/jobs.

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