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Pay Assistant

Pay Assistant


American Embassy
Diplomatic Mission



The Pay Assistant is responsible for the administration and verification of salary payments processed by the Financial Service Center (FSC) for Locally Employed (LE) staff.  He/She investigates and solves discrepancies between FSC and the post specific payroll program and computes bonuses and leave entitlements, and checks Merit Based Pay (MBC) calculations. The job holder is responsible for preparation of quarterly Belgian social security declarations and advance payments and the electronic follow-up of mandatory social security paperwork.  Is liaison with Belgian social security.


  • Education: Bachelor’s degree in Business Administration, Economics, Accounting, Sociology, or Human Resources.
  • Experience: Minimum two years of administrative experience in human resources. At least one year of progressively responsible experience in the pay and benefits field or related fiscal work.
  • Job Knowledge: Must be able to acquire (within the first year in the position) a detailed working knowledge of the post’s local compensation plan (LCP), State Department’s Foreign Affairs Manual related to Personnel , Payroll, and Time & Attendance, as well as an excellent knowledge of the post’s organization and procedures on the administration of LE staff and regulations of the Belgian social security system.
  • Must have an excellent knowledge of MS software applications, i.e., Word, Excel, Access, before entering on duty and must become proficient in the Easypay system within three months of entering on duty. Must be able to keep up with frequently changing procedures and regulations. Knowledge of ONSS/RSZ regulations and Belgian labor law.
  • Language Skills: Level 3 (good working knowledge) in English; Level 4 (fluent) in Dutch or French, with level 2 (working knowledge) of the other Belgian official language.
  • Skills and Abilities: Mathematical aptitude, organizational skills and attention to detail (accuracy) are essential. Must be able to handle a wide range of delicate situations/questions and unusual/unexpected payroll issues with minimal supervision and guidance. Good writing skills in English and French or Dutch to explain payroll actions accurately. Must be able to work with very strict recurring deadlines. Tact, diplomacy and persuasiveness in explaining salaries and leave entitlements to American and LE Staff.


  • contract of indefinite duration
  • extra-legal benefits



Click this link for more information and apply online.

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